Administrative Assistant
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
Campus des Nations is the newest campus of the International School of Geneva Foundation. Located in the heart of Geneva’s international district, this campus has quickly established itself as a pioneering school in education, committed to placing student learning at the centre of all its activities. Campus des Nations is proud to be an International Baccalaureate World School. Our programmes are based on the IB “learner profile”, a set of ideals that inspire, motivate and focus the work of the school and help students become more respectful, moral, cultured and caring. Promoting these qualities is at the heart of everything we do.
Campus des Nations
ADMINISTRATIVE ASSISTANT
Full-time - 40 hours
Responsibilities:
Administrative support to the Technical Service Manager
- Support for computerized task management, priority/emergencies listing (Salesforce)
- Communication with construction/maintenance companies for any repairs
- Monitoring of services under maintenance contracts.
- Planning of interventions
- Possibly MSST training for safety and health at work (Safety Officer)
Organization of transport and cafeteria
- Registration, coding, invoicing, listings, communication with parents and service providers, controls)
- Reservations of occasional transport
- Invoice controls
- Ordering food for events such as class outings, special events (coordination with SV group)
Other administrative tasks
- Management of calendars and reservation of events and meeting rooms
- Rental of rooms and external invoicing
- Ensure the opening/closing of buildings and their security (Salto)
- Monitoring of the implementation of room reservations (coordination with the Technical Service)
- Support for any other task of the department
- Support to the assistant of the Campus administrator
Personal requirements:
- Experience in monitoring construction projects.
- Professional experience in construction/maintenance, at an administrative level.
- Holder of the title of MSST Safety Officer (Workplace Health and Safety Measure) or training to be expected
- 3 to 5 years of professional experience in logistics (transport).
- Excellent computer and software knowledge
- Fluent French and very good level of written and spoken English (minimum B2)
- Punctuality, respect for working hours, versatility, good team spirit
Candidates are requested to apply online with a CV, three references, one of which is from the current or most recent employer, who may be contacted in the event of an interview, and a cover letter to Mr. Martial Thévenaz, International School of Geneva, Campus des Nations by January 31, 2025, mentioning the reference number 410 320.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.