Administrative Assistant
Founded in 1924, the Foundation of the International School of Geneva, commonly known as Ecolint educates 4500 students aged from 3-18 representing over 130 nationalities. Each of our eight schools is dedicated to the development of seven life-worthy, future-ready global competences: we develop lifelong learning, self-agency, the ability to interact with the world, with others and with resources so as to develop transdisciplinary, multiliterate thinking. Through this, we drive our mission, which is to educate students to be global citizens with the courage and capacity to create a just and joyful tomorrow together. Ecolint is built on strong humanitarian values and prides itself on its long history of pedagogical innovation, including the creation of the Model United Nations system and the International Baccalaureate. We have around 1250 employees representing more than 60 nationalities, united as one core of dynamic professionals, committed to our mission.
La Grande Boissière (LGB) campus is centrally located in Geneva and blends a mix of 18th Century buildings with cutting edge STEM and Arts facilities. The bilingual (French and English) campus is home to close to 1,900 students across the Primary, Middle and Secondary Schools. Our unique Universal Learning Programme, co-designed with UNESCO’s International Bureau of Education, seeks to anchor learning in deep conceptual understanding and the assessment of Ecolint’s global competences, to ensure that the outcome of learning makes some positive social impact.
La Grande Boissière (Secondary)
Administrative Assistant
Seeks for as soon as possible
Part-time – 36 Hour(s)/ 41 weeks (80%)
Job purpose: Part of a team in the administrative office of the Secondary school, reporting to the School Office Administrator
Responsibilities
Support the smooth functioning of the office in the following areas:
- Students admissions process / leaving students procedure
- Support with students' admissions files
- School correspondence (letters, attestations, emails, etc)
- Organisation Parents & teachers evening
- Equipment order for the department and track orders
- Other administrative tasks including translations, creating spreadsheets, presentations
- And any other task delegated by the school office administrator
Provide children direction and support:
- And any other task delegated by the school office administrator
- Approachable and available to support children in need through a caring personality
- Participate in the admission of pupils (creation and updating of student data)
- Create electronic files for all new children and keep them updated, adding academic reports and other additional reports
- Creating attestations and certificates of enrolment
Ensure up to date and functional technology:
- Update of the different distribution lists
- Creating handbooks and updating handbooks
Support communications management and relationships building:
- Assist with organisation of school events: parent teacher conferences, graduation ceremonies, pedagogical days etc.
Candidate Requirements:
- Secretarial training / Technical diploma in the relevant field.
- At least 4 years of work experience as an administrative assistant.
- Bilingual French/English. Other languages an asset.
- Caring personality who enjoys working with young children.
- Good teamwork and active listening skills.
- Flexibility and adaptability.
- Strong ICT skills (Google environment).
- Excellent organisational skills in order to increase department's performance.
- Able to work autonomously, review work and provide feedback.
- Self-reflective and able to solve complex problems.
Candidates are requested to apply online attaching their CV , three references (one of which must be from their current or most recent employer, who can be contacted should the candidate be selected for an interview), and a covering letter. The application must be addressed to Jonathan Halden, International School of Geneva, La Grande Boissière Campus by 2nd October 2024 mentioning the reference number 340 404.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.