Administrative and Technical Assistant
Founded in 1924, the Ecole Internationale de Genève (Ecolint) welcomes 4,500 students aged 3 to 18, representing more than 130 nationalities. Our 1,250 staff from all over the world work on our three campuses (La Grande Boissière and Campus des Nations in Geneva, La Châtaigneraie in the canton of Vaud).
In our 7 schools, our students benefit from international teaching and bilingual supervision of the highest quality.
To fulfil our mission of "Educating students to be global citizens with the courage and capacity to create a just and joyful tomorrow together", every member of staff can draw inspiration from our hundred years of experience, our constant drive to innovate, and our strong humanitarian values. Through our Ecolint Institute, we are committed to provide our staff with excellent professional development opportunities.
La Grande Boissière (LGB) Campus is located in the centre of Geneva and combines 18th century buildings with state-of-the-art STEM and arts facilities. This bilingual campus (French and English) welcomes nearly 1,900 students in primary, middle and secondary schools. Our unique Universal Learning programme, designed in collaboration with the UNESCO International Bureau of Education, aims to anchor learning in a deep conceptual understanding and assessment of Ecolint global competencies, to ensure that the learning outcome has a positive social impact.
La Grande Boissière
ADMINISTRATIVE AND TECHNICAL ASSISTANT
80 to 100% - 32 to 40 hours
The Administrative and Technical Assistant's mission is to support the Technical Manager, the General Services Manager and the Campus Administrator in the management of daily activities. He/She will ensure coordination between the different departments and contribute to the organization and management of ongoing projects.
Responsibilities:
Administrative management:
- Ensure the reception and processing of telephone calls and emails.
- Organize and manage the managers' diaries.
- Prepare, write and classify administrative documents (letters, reports, minutes, etc.).
- Request for offers and follow-up of orders and invoices.
- Support in the management of weekly team schedules.
- Support for the management of computerized tasks, listing of priorities/emergencies (Salesforce).
- Planning of annual maintenance visits and management of work orders, with follow-up of necessary actions.
- Organization of transport and cafeteria.
- Prepare and organize department meetings with managers (logistics, handling of reports, dissemination of information).
- Organize professional training if necessary.
- Replace the technical manager in his absence, in order to guarantee a continuous presence and effective monitoring with the various external companies.
- Support for any other departmental task.
Support to projects and construction work:
- Help with the planning and monitoring of projects in collaboration with managers.
- Ensure the management of schedules and resources required for projects.
Personal requirements:
Technical skills:
- Administrative management, support in project management.
- Basic knowledge in the technical field related to the company (e.g. construction, engineering, etc.).
- Proficiency in office tools (Word, Excel, PowerPoint, etc.) and specific software (e.g. Visio, Autocad, etc.).
Organisational skills:
- Efficient time and priority management.
- Ability to manage multiple tasks simultaneously and work under pressure.
- Sense of organization and rigor.
Interpersonal skills:
- Good communication skills in French and English (written and oral).
- Autonomy and initiative.
- Sense of service and teamwork.
Candidates are requested to apply online with CV, three references, one of which is from the current or most recent employer, who may be contacted in the event of an interview and a cover letter to the attention of Mr. Lionel Humberset, International School of Geneva, La Grande Boissière Campus by March 14th, 2025, mentioning the reference number 300 439.
Note
The Ecole Internationale de Genève values and encourages diversity among its staff. We therefore welcome applications from candidates with a wide range of backgrounds and experience. The School is seriously committed to safeguarding and promoting the welfare of children. All successful candidates will be subject to rigorous checks on their prior conduct with regard to Child Protection as appropriate to their position, including reference checking with previous employers and the relevant authorities.